We are seeking a detail-oriented and organized Shipping & Office Administrator to support our client’s warehouse and distribution operations. The ideal candidate will play a vital role in managing administrative tasks related to warehouse logistics management, freight invoice processing, data entry, and administrative support. This position offers an opportunity to work in a dynamic environment that values efficiency, accuracy, and teamwork. Experience with warehouse management systems, freight invoice management and related equipment is highly desirable to ensure smooth daily operations. This position is for a 3-6 month contract on the day shift.

Responsibilities

• Process, audit, and reconcile freight invoices to ensure accuracy against contracted rates and shipment details
• Coordinate freight payment activities and proactively resolve billing discrepancies with carriers and logistics partners
• Support order release and shipment readiness in SAP, ensuring alignment with shipping schedules and inventory availability
• Plan and book outbound shipments using a Transportation Management System (e.g., MercuryGate), optimizing carrier selection and routing
• Coordinate customer pickups, including dock scheduling, documentation preparation (BOLs, packing slips), and communication with carriers
• Maintain accurate and organized shipping records by scanning and filing documentation in shared logistics systems
• Monitor shared inboxes to respond to shipment inquiries, provide status updates, and support day-to-day logistics and administrative operations

Qualifications

• 1–2 years of experience in a shipping or logistics office
• Experience with freight invoicing is an asset
• Familiarity with SAP and/or TMS systems preferred
• Proficient in Microsoft Excel and Word
• Strong attention to detail and accuracy in data entry
• Ability to multitask in a fast-paced environment

GHRC welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. GHRC uses AI-powered tools to help screen and assess candidate applications. All applications are also reviewed by our hiring team. GHRC Job ID: 419