Outsourced Payroll Processing
Payroll without the call center. We provide precise, compliant payroll management with a dedicated account specialist you can actually reach.
Is Outsourced Payroll Right for You?
Many businesses feel trapped between doing payroll themselves (risky and time-consuming) or hiring a “Big Box” provider (impersonal and rigid). Our boutique service is designed for business owners who want accuracy and accessibility. It is the ideal solution if:
- You Are Tired of Call Centers: You want to speak to the same person every pay period—someone who knows your employees’ names and your specific bonus structures—not a random support agent.
- You Fear Compliance Penalties: Keeping up with changing CRA rules, EHT thresholds, and vacation pay calculations is stressful. You want an expert to ensure you are audit-proof.
- Your Current System is Rigid: You need a partner who can catch errors before the run is finalized, rather than a system that blindly processes mistakes and forces you to issue corrections later.
- You Want to Save Time: Your internal staff should be focused on revenue-generating activities, not manually calculating statutory holiday pay or EI deductions.
How Our Process Works
We don’t just push a button. We validate your data to ensure accuracy before a single dollar leaves your account.
Data Transmission
Send us your hours however you prefer—email, spreadsheet, or time-tracking export. We don't force you into a rigid template if it doesn't fit your business.
Calculation & Review
We calculate the Gross-to-Net, including all source deductions (CPP, EI, Tax), WSIB, and our administration fee. We send you a preliminary register for final approval.
Invoicing & Funding
We issue a consolidated invoice for the total payroll liability. You simply settle this invoice to 'green light' the pay run. (Retainer options are available for immediate processing).
Distribution & Remittance
With funding secured, we trigger the electronic transfers. Direct deposits are released to your staff, and taxes are remitted by the respective deadlines to the CRA on your behalf.
Why Choose GHRC for Payroll Processing?
We prioritize precision and responsiveness over being the lowest-cost provider. When it comes to your employees’ paycheques, ‘good enough’ isn’t good enough.
- A Direct Line (No Tickets) - Forget opening a support ticket and waiting 48 hours. You get the direct email and phone number of your dedicated Payroll Specialist. If you have a problem, we answer.
- Error Correction - Mistakes happen. If you send us the wrong hours, we help you fix it immediately. We pride ourselves on solving client-side errors with flexibility that automated software can't match.
- Total Compliance - We stay up to date on Ontario labour laws so you don't have to. From EHT exemptions to vacation pay accruals, we ensure every deduction is legally accurate.
- Year-End Simplicity - We handle the T4s and Records of Employment (ROEs). Come tax season, your records are organized, filed, and ready for your accountant.
Complete Financial Management
We offer a full suite of financial and compliance solutions to protect your business.
Employer of Record (EOR)
Put staff on our payroll to eliminate liability entirely. Perfect for remote workers or contract trials.
Payroll Consulting
Worried about your current setup? We provide audits and advice to optimize your internal process.
Remittance & WSIB
We manage the government payments and WSIB claims management so you never miss a deadline.
Staffing Solutions
Need to find the employees we are paying? Explore our recruitment capabilities.
Frequently Asked Questions
Do I lose control if I outsource payroll?
Not at all. You maintain full approval rights. We simply handle the calculations and data entry. You review the final payroll register and authorize the funds before anything is paid out.
Can you handle complex pay structures like commissions?
Absolutely. Unlike rigid software that struggles with variables, our human-led approach handles commissions, bonuses, piece-work, and shift premiums with ease. However, our services are priced in line with the complexity of the payroll.
Who is responsible for CRA penalties?
If the error is due to our processing calculation or late remittance on our end, GHRC takes responsibility. We provide peace of mind that your remittances are accurate and on time.
How do I switch from my current provider?
We make the transition seamless. We review your year-to-date (YTD) data, set up your employee profiles in our system, and can even run a parallel test pay to ensure everything matches before going live.
Why shouldn't I just use off-the-shelf payroll software?
Software is a tool, not a service. If you enter the wrong tax code into software, it will process the mistake without warning. GHRC provides the human oversight to catch those errors and the expertise to fix them.
Contact Us About Outsourced Payroll Processing
This form is for employers only. If you are a job seeker looking for work, please visit our job board. Applicant submissions are not monitored through this form.